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  5. Venues and Accessibility

Safety, access and universal design are key considerations in choosing a location for
your event or places for meetings and events.

Key Accessibility Features

Accessible parking should be available close to the main entrance of any event venue.

Elevators should have low buttons with Braille markings and be equipped with audio floor indicators.

An accessible washroom or washroom with an adapted stall should be available in each venue for participant use.

Meeting and events spaces should be accessible for individuals who use wheelchairs, walkers, crutches or other mobility aids.

Rest areas with adequate power supplies to charge disability-related equipment should be available.

DisABILITY Liaison

Every large meeting should have a DisABILITY Liaison assigned to assist those with disability-related needs should such assistance be required. The Liaison should be trained in CPR and First Aid.

Meetings and Accessibility

  • Reduce or eliminate background noise such as fans, fountains and piped-in music which can make it difficult to hear and can be distracting for participants.
  • Create a scent-free environment.
  • Remove harsh lighting. Flourescent lighting, flashing lights, and overly bright lights act as barriers and can cause disability-related crisis in certain people. If possible, a venue should be chosen where these lighting issues can be avoided.
  • Regulate temperature and air quality. The venue should have a good ventilation system and heating/cooling system so that participants are able to breathe easily and remain comfortable during the course of events or meetings.

DOWNLOAD THE INCLUSIVE PRACTICES TOOLKIT IN PDF FORMAT

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